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Job Description

An Office Assistant plays a pivotal role in the smooth operation of an organization's office environment. This role is essential for maintaining an organized and efficient working atmosphere by supporting various administrative and clerical duties. The Office Assistant is typically responsible for handling a wide range of daily tasks, including managing correspondence, scheduling appointments, and assisting with various tasks that ensure the office runs smoothly. This position requires someone who is multitasking, detailed-oriented, and possesses excellent communication skills. The ideal candidate is a team player who can work independently with little supervision, possesses strong organizational skills, and has a proactive approach to problem-solving within the office setting.


Responsibilities

  • Manage incoming and outgoing office correspondence and communications efficiently.
  • Schedule and coordinate meetings, appointments, and other office events as required.
  • Maintain office supplies inventory by checking stock and placing orders as necessary.
  • Assist in preparing documentation and reports with high attention to detail.
  • Perform clerical duties, including filing, copying, and printing of documents regularly.
  • Answer phone calls courteously and direct them to appropriate personnel as needed.
  • Act as a point of contact between departments and provide administrative support.
  • Help maintain a clean and organized office environment on a daily basis.
  • Support the team with various project management and administrative tasks as required.
  • Operate office equipment such as photocopiers, printers, and fax machines efficiently.
  • Coordinate with external vendors and service providers when necessary.
  • Ensure confidentiality and compliance with the company's policies and procedures.

Requirements

  • High school diploma or equivalent qualification is typically required for this role.
  • Proven experience in an administrative or clerical role is advantageous.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Proficiency in using office software such as Microsoft Office Suite and email systems.
  • Ability to multitask and prioritize tasks based on importance and urgency.
  • Strong organizational and time management skills to handle workflow effectively.
  • A keen eye for detail and a proactive approach to problem-solving.


Job Details

Role Level: Mid-Level Work Type: Full-Time
Country: United Arab Emirates City: Dubai
Company Website: https://www.talentmate.com Job Function: Administrative Support
Company Industry/
Sector:
Recruitment & Staffing

What We Offer


About the Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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