Executive Assistant to CEO (225-819)

The role of an Executive Assistant to the CEO is crucial in managing and coordinating the day-to-day operations of the CEO's office. This position involves providing comprehensive support to the CEO by handling a wide array of administrative and executive tasks. The ideal candidate is proactive, highly organized, and capable of multitasking in a fast-paced environment. The Executive Assistant must maintain a high level of professionalism and confidentiality while keeping the CEO informed and efficient. This role demands excellent communication skills, both written and verbal, as the assistant frequently interacts with senior executives and external partners on behalf of the CEO. Adaptability, attention to detail, and the ability to anticipate the CEO's needs are essential attributes for success in this position. The Executive Assistant plays a critical role in managing information flow, facilitating strategic initiatives, and optimizing the executive's productivity. This position offers an exciting opportunity to work closely with high-level executives and contribute to the strategic goals of the organization.

Responsibilities

• Manage and maintain the CEO's complex calendar with impeccable organizational skills.
• Coordinate and schedule meetings, ensuring the CEO's schedule is optimized for efficiency.
• Assist in the preparation of documents, presentations, and reports for the CEO.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and coordinate travel arrangements for the CEO with attention to detail.
• Ensure seamless communication and follow-up actions between the CEO and leadership team.
• Conduct research and gather information to support decision-making for the CEO.
• Facilitate smooth operation of the CEO’s office by managing daily administrative tasks.
• Draft and edit correspondence, agendas, and other documents as required by the CEO.
• Assist in managing projects and initiatives led by the CEO to achieve strategic goals.
• Ensure timely responses to emails and other inquiries addressed to the CEO.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience as an executive assistant, ideally supporting C-level executives.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong communication skills, both verbal and written, are essential.
• Highly proficient in Microsoft Office Suite and digital communication tools.
• Ability to exercise discretion, confidentiality, and independent judgment at all times.
• Strong interpersonal skills with the ability to interact with senior executives and stakeholders.