Executive Assistant (225-722)

An Executive Assistant holds a pivotal role in the management team by providing comprehensive support to the organization's executives. This dynamic position demands a professional who can handle a wide array of responsibilities and act as a key point of contact both internally and externally. With the need for exceptional organizational skills, the Executive Assistant will coordinate various activities, manage schedules, and assist with communication strategies. As an essential right-hand person, the Executive Assistant must anticipate the executive's needs and proactively bring together appropriate people and resources to support the executive's ecosystem. The individual is expected to thrive in a dynamic, high-pressure environment, demonstrating an ability to handle sensitive and confidential information with integrity and care.

Responsibilities

• Manage scheduling for executive meetings, conferences, and appointments with precision.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate domestic and international travel arrangements including visas and accommodations.
• Conduct research and collect data to prepare reports and presentations for the executive.
• Serve as a liaison between the executive and other staff members or stakeholders.
• Handle incoming and outgoing communication and respond to queries appropriately.
• Organize and maintain the executive's office filing systems and records.
• Help prepare materials and agenda contents for executive meetings and discussions.
• Assist in the development and monitoring of departmental budgets and financial plans.
• Coordinate special projects and initiatives as assigned by the executives.
• Ensure compliance with organizational policies, procedures, and best practices.
• Maintain a high level of confidentiality and discretion in all communications.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational skills with a keen attention to detail and accuracy.
• Strong proficiency in Microsoft Office Suite and other office management tools.
• Exceptional communication and interpersonal skills, both verbal and written.
• Ability to manage multiple tasks and priorities effectively under tight deadlines.
• Demonstrated ability to exercise discretion and maintain confidentiality at all times.
• Proactive approach and ability to anticipate the needs of executives.
• Bachelor’s degree in Business Administration or a related field preferred.