Document Controller (225-622)

A Document Controller is essential in managing and organizing an organization's documents, ensuring accuracy, quality, and compliance with regulatory and legal requirements. This role involves maintaining a comprehensive and orderly storage system for all documents, facilitating easy access and retrieval. A Document Controller is responsible for coordinating and organizing critical documents in digital and physical formats and is pivotal in maintaining data integrity and confidentiality. This position requires strong attention to detail, exceptional organizational skills, and a proactive approach to problem-solving. As a Document Controller, you will work closely with different departments to manage the document flow and maintain effective documentation practices within the company.

Responsibilities

• Develop and maintain a systematic organization for all company documents.
• Ensure accuracy and consistency across all managed documents and records.
• Control document access, visibility, and distribution across departments and teams.
• Maintain records of document revisions and track version histories diligently.
• Implement best practices for document management policies and procedures.
• Coordinate with different departments to ensure timely document submission.
• Perform regular audits to ensure all documents are stored securely and appropriately.
• Facilitate training sessions for staff on document management systems and protocols.
• Ensure all documentation complies with regulatory and legal requirements.
• Provide support and guidance in the use of document management software.
• Compile comprehensive reports on document control activities and findings.
• Collaborate with IT and admin teams to streamline document workflows.

Requirements

• Proven experience in a document control or similar administrative role.
• Ability to maintain accurate records and impeccable attention to detail.
• Strong organizational skills with the ability to multitask effectively.
• Understanding of document management procedures and electronic filing systems.
• Excellent communication skills to liaise with different departments and teams.
• Familiarity with document management software and office tools is required.
• Bachelor’s degree in business administration or a related field is preferred.