Associate Subcontracts Specialist

Company Overview

CB&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview

The Associate Subcontracts Specialist is an entry-level professional individual contributor role responsible for all commercial subcontracts administration work, including assistance with high-volume subcontract packages from issued requests for proposals through the execution phase. Responsibilities include evaluation of proposals, securing qualified bids and bidders, and maintaining subcontract records in accordance with established procedures. Relies upon experience, interpersonal skills, and broad knowledge of subcontracts to ensure task completion in compliance with policies, procedures, and business strategy.

Responsibilities

• Actively participates in administering subcontracts engaged in construction activities for projects and company-owned facilities.
• Under close supervision, assists with implementing contracts/subcontracts administration procedures and coordinates or monitors the completion of administrative tasks.
• Monitors areas of contract/subcontract performance as assigned.
• Conducts investigations and inquiries into specific contractual problems and may provide assistance in claims and audit research.
• Facilitates communication between multiple departments within the Company and Contractors and manages all Contract documents, including the day-to-day pre-award and post-award administration.
• Pre-award activities include qualifying potential bidders and reviewing safety data.
• Post-award activities will include finalizing and awarding contracts daily administration during execution, including communications, invoicing, status reports, and contract closeout.
• Assisting with subcontracting strategy development for the subcontracts manager, ensuring all contracts are incorporated and negotiated to include the projects required flow-down conditions to minimize company risk.
• Responsible for the assigned subcontract packages for budget and cost, including monitoring expenditures on payment approval and changes and negotiating any disputes to put the company in the best position in accordance with the contracts provisions.
• Perform day-to-day work, completing subcontract documentation in compliance with procedures and including necessary approval documents, traceability, and close-out packages.
• Ensure all subcontract requirements, such as performance guarantees, insurance, and warranties, are correctly secured.
• Deliver reports required by Project and Function on time for the Subcontracts Manager.
  
  

• 3-5 years (minimum) in EPC industry, commercial procurement, project management, subcontracts administration, or general administration
• Bachelor’s degree in supply chain management, Business Administration, or equivalent industry experience in EPC market, products, and clients.
• Motivated individual looking to growth within an organization
• Familiarity with subcontract temples, packages, bid evaluation, negotiating terms and conditions, or Subcontract development and management processes
• This position would be split 10/90 between the SCM overhead and project reporting functions to support the administration of agreements, reports, invoice reconciliation, and payment checks.
• General administration is a plus.
  
  

• Business presence and polish
• Knowledge of CB&I products and markets
• Proactively identifies and solves complex problems
• Strong analytical and problem-solving skills
• Mentally agile and ability to multi-task and manage tight deadlines
• Proven negotiating ability with high emotional intelligence and interpersonal skills
• Demonstrated business partnering skills with the ability to influence the organization
• Adaptability and agility to learn and contribute in varying and complex environments
• A mature business and technical acumen coupled with a drive to achieve results
• Exceptional communication and presentation skills, both written and verbal
• Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment