Administrative Coordinator (225-627)

An Administrative Coordinator plays a crucial role in ensuring the smooth and efficient operation of an organization by providing administrative support and coordinating daily activities. This dynamic position demands a highly organized, detail-oriented individual who can manage multiple tasks simultaneously and prioritize responsibilities according to urgency. The Administrative Coordinator acts as a centralized point of communication, interacting with various departments, clients, and external stakeholders to meet organizational goals. From scheduling meetings and managing calendars to preparing reports and overseeing clerical functions, the Administrative Coordinator cultivates a well-functioning, collaborative workplace environment. They also supervise office supplies, handle sensitive information discreetly, and assist in implementing office procedures to improve operational efficiency. Their proactive approach to problem-solving and strong communication skills ensure the seamless collaboration among team members and external partners.

Responsibilities

• Coordinate and facilitate effective communication within departments and key stakeholders.
• Manage scheduling for meetings, appointments, and events to optimize organizational efficiency.
• Prepare, review, and distribute reports, documents, and correspondence as required.
• Monitor and maintain office supplies inventory for adequate resource availability.
• Implement and oversee office procedures to streamline administrative processes.
• Assist in event planning and execution of company events and meetings.
• Support the onboarding process for new staff, including equipment and document preparation.
• Respond promptly to internal and external inquiries, ensuring appropriate follow-up.
• Maintain accurate and organized records, categorizing files for easy retrieval.
• Prepare meeting materials and take minutes during meetings for accurate documentation.
• Address administrative issues and field potential problems to appropriate personnel.
• Foster a productive, professional work environment with positive inter-departmental relations.

Requirements

• Proven experience in an administrative or coordinator role for at least two years.
• Excellent organizational and multitasking abilities suitable for a fast-paced environment.
• Strong written and verbal communication skills essential for effective interaction.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Ability to handle sensitive and confidential information with discretion and integrity.
• Demonstrated problem-solving skills and adeptness in taking initiative when necessary.
• Relevant degree or certificate in Business Administration or a related field preferred.