Administrative Assistant (225-828)

An Administrative Assistant plays a pivotal role in ensuring the smooth operation of an organization's office functions. Often referred to as the backbone of the office, the Administrative Assistant is responsible for managing the day-to-day administrative tasks. This includes organizing schedules, managing correspondence, and handling various clerical tasks with efficiency and precision. The individual in this role acts as a liaison between different departments and personnel, often being the first point of contact for external parties. The role requires exceptional organizational skills, strong communication abilities, and a keen attention to detail. An ideal candidate is someone who is highly motivated, can work independently, and possesses a proactive attitude when handling multiple tasks. If you thrive in a dynamic and fast-paced environment, this role offers an excellent opportunity to contribute to the overall effectiveness and workflow of the organization.

Responsibilities

• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage and route incoming and outgoing correspondence, including emails and packages.
• Organize and schedule appointments and meetings, including preparing necessary documents and materials.
• Assist in the preparation of regularly scheduled reports, presentations, and meeting agendas.
• Maintain filing systems in both hardcopy and digital formats for easy retrieval of information.
• Order, replenish, and keep track of office supplies and inventories as needed.
• Provide assistance in the preparation and coordination of company events and activities.
• Handle sensitive information in a confidential manner, ensuring compliance with company policies.
• Support team members with travel arrangements and accommodations as required.
• Maintain office equipment by maintaining preventive maintenance contracts and calling for repairs when necessary.
• Greet and assist visitors when they arrive at the office, ensuring a welcoming environment.
• Perform other related duties as assigned to contribute to the team's success.

Requirements

• High school diploma or equivalent; additional qualifications as an administrative assistant are a plus.
• Proven experience as an administrative assistant or office admin assistant is required.
• Proficient in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, multitasking, and time-management skills for handling various tasks.
• Excellent written and verbal communication skills, with attention to detail.
• Ability to work independently and as a part of a team in a fast-paced environment.
• Familiarity with office management procedures and basic accounting or financial principles.
• Professional demeanor and ability to maintain a high level of confidentiality.