Administrative Assistant (225-723)

An Administrative Assistant is a key asset in any office setting, providing vital support to ensure efficient operations. This role involves a variety of administrative and clerical tasks aimed at helping executives, employees, and office visitors maintain seamless functionality within the workplace. An Administrative Assistant handles the organization of scheduling meetings, managing office communications, preparing reports, and greeting visitors. The position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Successful candidates will possess strong communication skills and a proactive approach to problem-solving, ensuring the smooth and efficient administration within the office setting.

Responsibilities

• Coordinate and schedule meetings and appointments for executives and staff.
• Assist in the preparation of regularly scheduled reports and presentations.
• Answer and direct phone calls, and manage office correspondence.
• Organize and maintain electronic and physical filing systems efficiently.
• Order office supplies and research new deals and suppliers as needed.
• Provide general assistance to visitors and maintain front desk duties as necessary.
• Act as a point of contact for internal and external clients and vendors.
• Handle requests and queries from senior managers and stakeholders effectively.
• Implement office procedures to optimize operational efficiency and effectiveness.
• Support office staff by performing additional administrative tasks and projects.
• Maintain contact lists and ensure the timely flow of information within departments.
• Coordinate travel arrangements and reservations for staff and executives.

Requirements

• Proven experience as an Administrative Assistant or in a related role.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent time management skills and the ability to multitask effectively.
• Strong organizational skills and attention to detail are essential.
• High School diploma required; additional qualifications as an assistant are a plus.
• Strong written and verbal communication skills with a professional demeanor.
• Ability to work independently and collaboratively with a variety of team members.