Administrative Assistant (225-1015)

As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will support the organization's staff by managing their administrative tasks such as scheduling, communication, and coordination. Your position will require a keen eye for detail, the ability to multitask, and exceptional organizational skills. You will be the first point of contact for many clients and guests, requiring a friendly and professional demeanor. This role demands proficiency in various office software and tools, along with the ability to work independently and as part of a team. You will contribute to the productivity and efficiency of our daily operations, helping the organization to achieve its strategic goals.

Responsibilities

• Manage and maintain executives’ schedules, including meetings, appointments, and travel arrangements.
• Organize and coordinate meetings, ensuring all necessary resources are available and ready.
• Prepare, edit, and proofread a variety of communications including emails, reports, and presentations.
• Maintain an organized filing system of paper and electronic documents to ensure easy retrieval.
• Assist in the preparation of regularly scheduled reports and distribute them as required.
• Provide high-level support and service to both internal and external clients and stakeholders.
• Handle sensitive information in a confidential manner, adhering to privacy regulations and protocols.
• Order and manage office supplies inventory to ensure the smooth operation of the office.
• Develop and maintain contact lists to facilitate communication and networking efforts.
• Coordinate office procedures and assist in the management of office projects and tasks.
• Respond to inquiries and provide accurate information during interactions with clients and partners.
• Support department managers and staff with administrative tasks as needed to enhance operational efficiency.

Requirements

• Proven experience as an administrative assistant or in a related administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook applications).
• Excellent written and verbal communication skills, with attention to detail.
• Strong organizational and time management abilities, with the ability to prioritize tasks.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• High school diploma required, associate's or bachelor's degree preferred.
• Flexible and adaptable to a fast-paced, dynamic work environment and changing priorities.