Accounts Receivables Coordinator

Sure, here's a detailed job listing for an Accounts Receivables Coordinator, structured without a title as you requested: An Accounts Receivables Coordinator plays a crucial role in managing a company’s cash flow by ensuring that the incoming funds are processed efficiently and effectively. This role involves maintaining thorough and accurate records related to invoices and payments, preparing financial reports, and partnering with other departments to ensure financial health. The coordinator is also responsible for handling disputes, ensuring compliance with billing protocols, and providing excellent customer service to both internal and external stakeholders. This is a key position that supports the financial operations and overall profitability of the organization, requiring both a keen attention to detail and a high level of organization. 

Responsibilities

• Ensure accurate and timely processing of all incoming payments from clients.
• Maintain detailed and precise records of customer payments and adjustments.
• Reconcile accounts receivable ledger to ensure all payments are accounted for.
• Generate and distribute account statements and financial reports regularly.
• Address and resolve all billing discrepancies and customer queries swiftly.
• Prepare bank deposits and receipts, and monitor incoming wire payments.
• Collaborate with the sales and billing departments to streamline payment processes.
• Monitor accounts to identify outstanding debts and client billing issues.
• Coordinate with the collections team to pursue overdue accounts effectively.
• Advise and support management on outstanding accounts and financial health.
• Ensure compliance with financial policies and regulatory documentation standards.
• Assist in the development and implementation of new processes to improve efficiency.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field required.
• Minimum of three years of experience in accounts receivable role.
• Proficiency in accounting software, particularly QuickBooks or SAP ERP.
• Strong understanding of basic accounting principles and practices.
• Exceptional communication skills, both written and oral, are essential.
• Proven experience in handling and resolving billing-related inquiries.
• Detail-oriented, highly organized, and able to manage multiple priorities.
• Ability to work independently and collaboratively within a team environment.
• Experience with financial reporting and analysis, and account reconciliation.
• Operational knowledge of Microsoft Office Suite, especially Excel.