Accounts Receivable Officer

Job Description

The Accounts Receivable Officer plays a crucial role in the financial operations of an organization by managing incoming payments, ensuring accuracy, and maintaining meticulous records. As a key member of the finance team, the officer is responsible for monitoring client accounts, tracking payment schedules, and resolving any discrepancies related to billed accounts. By upholding robust systems and controls, they work to maintain positive cash flow and support the financial health of the organization. The ideal candidate possesses excellent analytical skills, attention to detail, and a solid understanding of accounting principles. The officer will collaborate closely with both internal and external stakeholders, including clients and other departments, to facilitate smooth transactions and address any outstanding issues regarding financial payments. Their role is integral to enhancing the company's ability to collect revenue efficiently and effectively while maintaining strong relationships with customers.

Responsibilities

• Maintain comprehensive and accurate records of all accounts receivable transactions for the organization.
• Monitor customer account details for delayed payments, discrepancies, and other irregularities regularly.
• Generate and distribute invoices and account statements promptly for billing purposes.
• Coordinate with clients to resolve billing discrepancies and to facilitate payment arrangements effectively.
• Conduct regular reconciliations of accounts and implement necessary actions on discrepancies.
• Prepare detailed financial, statements, and reports as required by management for decision-making.
• Develop and apply efficient collection procedures to accelerate outbound payments efficiently.
• Serve as a key point of contact for payment inquiries and dispute resolutions promptly.
• Analyze aging reports on a routine basis to prioritize collection efforts strategically.
• Collaborate effectively with other departments to ensure revenue collection aligns with financial forecasting.
• Implement and follow up on the collection strategy to ensure optimal cash flow consistently.
• Assist in audits and provide required documentation and support whenever necessary.

Requirements

• Bachelor's degree in accounting, finance, or a related field is preferred.
• Minimum of two years of experience in accounts receivable or related accounting position.
• Strong knowledge of accounts receivable processes and best practice methodologies.
• Proficiency in using financial software and Microsoft Office Suite, especially Excel.
• Outstanding attention to detail, analytical skills, and problem-solving capability.
• Excellent verbal and written communication skills for client interaction.
• Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

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