Accounts Receivables Coordinator (225-1003)

The Accounts Receivables Coordinator plays a crucial role in managing the financial health of an organization by ensuring that client payments are received and processed efficiently. They oversee the accounts receivable team, ensuring that outstanding invoices are collected, and are responsible for maintaining up-to-date financial records related to receivables. This role requires a proactive and organized individual who can communicate effectively with clients and internal departments. The ideal candidate should possess strong analytical skills to evaluate customer credit data and financial statements, ensuring timely invoicing and collections. Moreover, they play a significant role in maintaining healthy cash flow, assisting in month-end closing processes, and supporting the accounting team with their expertise in receivables management.

Responsibilities

• Oversee the daily operations and workflow of the accounts receivables department.
• Ensure timely and accurate collection of outstanding invoices and payments.
• Prepare and send invoices, receipts, and other necessary financial documentation to clients.
• Maintain and update customer credit files and documentation within the database.
• Communicate with clients regarding overdue accounts and determine appropriate courses of action.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Assist in preparing monthly, quarterly, and annual financial reports related to accounts receivables.
• Develop and implement strategies to drive continuous improvement in collections processes.
• Coordinate with other departments to resolve any issues impacting billing and collections.
• Manage and mentor a team of accounts receivable clerks and billing specialists.
• Analyze customer financial statements to assess creditworthiness and recommend credit limits.
• Stay informed about industry trends and best practices in accounts receivables management.

Requirements

• Bachelor’s degree in accounting, finance, or a related field preferred.
• Proven work experience in accounts receivable or a similar role for at least 3 years.
• Strong understanding of accounting principles and accounts receivable processes.
• Excellent communication and negotiation skills for interacting with clients.
• Proficiency in accounting software and Microsoft Office Suite required.
• Strong analytical skills with a keen attention to detail and accuracy.
• Ability to manage a team and prioritize tasks in a fast-paced environment.