Senior Project Coordinator

Description

Zutari: Co-creating an Engineered Impact

Zutari is a well-established, management-owned engineering and advisory firm with almost 90 years of experience across Africa and the Middle East. As human-centred engineering consultants, we are trusted by clients, business partners, and communities to co-create solutions that improve lives and deliver sustainable infrastructure outcomes.

We operate at the intersection of innovation, sustainability, and impact—designing everything from essential facilities in underserved regions to world-class developments in the Gulf.

What kind of talent do we pursue?

We seek professionals with the right blend of technical expertise and a collaborative mindset. People who bring energy, initiative, and integrity into the workplace. Those who thrive in fast-paced, multicultural environments and are committed to making a meaningful impact through engineering.

About the role:

We are currently seeking a Senior Project Coordinator to join our Buildings team in Dubai. In this role, you will support the delivery of multidisciplinary building projects across the Middle East, ensuring they are well-coordinated, on time, and within budget. You will work closely with internal technical teams, clients, contractors, and external consultants, playing a key role in aligning deliverables across all project stages.

This role is ideally suited to an experienced project coordination or engineering professional with a background in complex building developments (e.g., commercial, healthcare, education, hospitality, or mixed-use).

Key Responsibilities:

Project Coordination & Planning:

• Support project managers in the execution of medium to large-scale building projects.
• Assist in preparing and managing project programmes, deliverables trackers, and progress reports.
• Ensure project activities are aligned with scope, timeline, and quality expectations.
• Monitor internal deliverables and coordinate across disciplines (architectural, structural, MEP).
  
  
  

• Act as a key point of contact between clients, consultants, and contractors.
• Assist in managing meetings, drafting minutes, and tracking follow-ups.
• Support regular reporting and communication to stakeholders and clients.
  
  
  

• Monitor progress against budget and raise flags on potential deviations or risks.
• Help prepare project financial reports and assist with invoicing processes.
• Support the tracking and mitigation of project risks, changes, and issues.
  
  
  

• Ensure all project documentation is accurate, timely, and aligned with client requirements.
• Coordinate technical submittals, reviews, and approvals.
• Contribute to project close-out procedures including final documentation and lessons learned.
  
  
  

• Bachelor’s degree in architecture, Civil Engineering, Project Management, or a related field.
• Minimum of 7 years of experience in project coordination or project engineering roles within the buildings sector.
• Previous exposure to projects in the Middle East, ideally in the UAE or GCC region, is highly desirable.
• Experience working on multidisciplinary building projects (e.g., commercial, institutional, residential).
• Strong understanding of design and construction workflows, coordination, and compliance in a consultancy or client-representative environment.
  
  
  

• Proficiency in MS Project, Primavera P6, or other project scheduling tools.
• Familiarity with BIM workflows and tools such as Revit, Navisworks, or AutoCAD.
• Excellent written and verbal communication skills in English.
• Strong organisational, time management, and multitasking abilities.
• PMP or equivalent certification (preferred but not essential).