Senior Officer Facilities Maintenance

JOB PURPOSE:

Supervise and control the administration and execution of all contracted services related to housing, utilities and landscaping maintenance, and general cleaning and pest control activities and manage the schedule for carrying out maintenance facilities including industrial building and facilities, clubs and recreational areas.

KEY ACCOUNTABILITIES:

Job Specific Accountabilities

• Supervise facilities services at Site offices and employee living quarters ensuring sound implementation of approved plans by contractors and service providers.
• Plan the procurement of equipment/furniture and facilities. Coordinates with procurement function regarding company requirements of such items as appropriate.
• Supervise and controls the Sports Center/s and amenity facilities, housing and utilities maintenance services.
• Review and approves daily maintenance services task orders, minor work orders and local purchase in line with Facilities Management & Maintenance Department policies and guidelines.
• Ensure the mobilization of required systems, team members, instruments and equipment necessary for facilities maintenance work.
• Supervise the civil and electromechanical facilities development/ upgrade projects aiming to implement enhance the utilities and/ or introduce new technologies.
• Manage the accommodation and utilities maintenance service contractors and ensures that assigned duties are implemented in a timely manner and within the allocation budget in accordance with project management principles and incompliance with HSE requirements/ guidelines.
• Administer service contracts and ensures cost effective implementation and adherence to the contracts terms and conditions. Evaluates contractors’ performance and directs contract amendments and renewal as required. Resolves disputes with contractors and service personnel.
• Approve number of Contractor personnel engaged on a daily basis after scrutinizing daily population figures. Maintains necessary records in accordance with procedures and authorizes the monthly payment reports.
• Ensure that all periodic pest control is carried out in all areas of operations as required.
• Review draft contracts for major services to ensure quality and professional integrity of Services with emphasis on customers satisfaction and fair remuneration and housing facilities to contractors personnel in conformity with HSE standards. Carries out benchmarking surveys with to secure consistency of contracts terms and conditions.
• Monitor and review contractor performances on regular basis. Checks contractors plan periodically to ensure that work is completed according to approved schedules and adopt corrective measures in case of delays.
• Conduct pre-qualification exercises to develop lists of nominated bidders for the Departments tenders, and maintains proper records on contractors performance.
• Prepare and monitor the expenditure of the Team’s annual budget forecasts for manpower, material requirements and contract services. Justifies variances and approves payment vouchers.
• Check / verify invoices submitted by contractor ascertain compliance to contractual terms and conditions.
• Liaise with Occupational Health Department regularly in relation to all health safety and hygiene regulations. In addition, implements the HACCP (Hazard Analysis Critical Control Point) and other safety requirements.
• Comply with all UAE, ADNOC, ADNOC Drilling and client Asset Integrity Management codes of practice.
  
  

• Bachelor’s Degree in Mechanical Engineering or equivalent.
  
  

• 8 years experience in high rise building maintenance.
• Good knowledge of spoken and written English.
• Must be computer literate.