Purchasing Assistant (225-1007)

The Purchasing Assistant is an integral part of our purchasing department, responsible for supporting the procurement and purchasing activities within the organization. This role involves assisting with purchasing orders, managing inventory levels, and maintaining supplier relationships. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to work independently in a fast-paced environment. The Purchasing Assistant will collaborate closely with various departments to ensure goods and services are procured efficiently and cost-effectively. This role is a perfect fit for someone looking to grow their career in supply chain management or procurement.

Responsibilities

• Assist in the preparation and processing of purchase orders and documents.
• Monitor inventory levels to ensure stock availability and optimize inventory control.
• Communicate with suppliers to obtain product or service information, such as price, availability, and delivery schedule.
• Track the status of requisitions, contracts, and orders to ensure timely procurement of goods.
• Maintain complete and updated purchasing records, data, and pricing in the system.
• Coordinate the receipt of goods, checking for invoice accuracy and insufficient orders.
• Research and evaluate potential vendors and recommend suppliers based on cost, quality, and service.
• Assist in negotiating terms, conditions, and pricing to obtain the best deals for the company.
• Handle inquiries and resolve complaints from suppliers or internal departments efficiently.
• Prepare reports on purchases, including cost analyses and vendor performance evaluations.
• Collaborate with other departments to ensure all purchases meet the company’s requirements and standards.
• Support the purchasing manager with administrative tasks and special projects as needed.

Requirements

• High school diploma or equivalent; a degree in business is a plus.
• Previous experience in a purchasing or administrative assistant role.
• Strong organizational skills with excellent attention to detail and accuracy.
• Good communication and negotiation skills to liaise effectively with vendors.
• Proficient with Microsoft Office Suite and purchasing software applications.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.