Executive Assistant

Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation.

We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry. 

JOB PURPOSE:

To provide administrative support by effectively handling correspondence, documentation and other administrative tasks. To support the Business Head by maintaining scheduling, travel arrangements, directing communications enquiries and supporting on key documentation preparation.

KEY ACCOUNTABILITIES:

This section shall not be customized to reflect accountabilities which may be unique to one role. Please use Section 5 to capture any accountabilities specific to the role which are over and above those mentioned in this section.

Generic Accountability

• Act as the Business Head office point of contact for all administrative requests including but not limited to management of correspondence, calendars, and meetings, travel logistical arrangements, etc.

Specific Accountability

• Provide efficient secretarial and administrative support to the Business Head where needed and assist in all daily activities in a confidential manner to ensure the effective operations.
• Manage and prepare the calendar including scheduling and cancellation related to the meetings, events, conferences and teleconferencing to ensure the Business Head is informed of any cancelations or new meeting requests and other relevant information as directed by the office.
• Coordinate and manage logistics for the events, engagements, and meetings in which the Business Head is participating, in coordination with the Protocol Assistant
• Assist the Business Head in the preparation of agenda, presentations, discussion points, and supporting documents for meetings and conferences.
• Act as the Business Head point of contact for all administrative requests, track and follow up on the status of periodic reports submission, Business Head/s requests, directions, and any external bodies.
• Manage the Business Head’s travel arrangements, including itineraries, flights, accommodation, expenses, and any other travel needs
• Arrange travel itineraries and logistics for Business Head’s visitors and coordinate with the Protocol Assistant to ensure compliance with relevant procedures and protocol, when required
• Develop reports and briefs about the Business Head’s visitors
• Develop and maintain a database and filing/archiving system for all files and records related to the Business Head’s work, while ensuring compliance with procedures for the integrity and confidentiality of data and files
• Maintain the Business Head’s contact list including complete record of addresses, telephone directory and communications of all stakeholders
• Maintain effective business relationships with the Business Head key stakeholders in order to facilitate the coordination between them and the Business Head office
• Undertake any other tasks/ projects assigned by the Business Head.

Minimum Qualification

• Bachelor’s degree in a related discipline.

Minimum Experience

• 5 - 8 years of relevant experience supporting executive and senior staff, preferably in the banking sector.