Administrative Assistant

ΤHEON GROUP of companies develops and manufactures cutting-edge night vision and thermal Imaging systems for Military and Security applications with a global footprint. THEON GROUP started its operations in 1997 from Greece and today occupies a leading role in the sector thanks to its international presence through subsidiaries and production facilities in Greece, Cyprus, Germany, the Baltics, the United States, the Gulf States, Switzerland, Denmark, Belgium, Singapore and South Korea. THEON GROUP has more than 200,000 systems in service with Armed and Special Forces in 71 countries around the world, 26 of which are NATO countries. THEON INTERNATIONAL PLC, the group's parent company, has been listed in the EURONEXT stock market, allowing THEON GROUP to accelerate its growth and further future business development. www.theon.com

Role Summary

Theon Sensors is seeking a highly organized and dependable Administrative Assistant to support our Abu Dhabi operations. This role is critical in ensuring the smooth and efficient running of the office by managing administrative tasks, coordinating daily activities, and acting as a key point of contact for internal and external stakeholders. The ideal candidate will bring professionalism, discretion, and a proactive mindset to help facilitate the success of our expanding team in the region.

Responsibilities

1. Monitor cash flow and record daily expenses.
2. Reconcile accounts payable and receivable.
3. Prepare and upload monthly expense reports with relevant documents.
4. Review documents for accuracy of financial records.
5. Prepare the necessary documentation for renewals or applications related to licenses, certificates, etc.
6. Assist senior accountant by providing necessary documentation and support during audits.
7. Address issues and queries related to UAE corporate bank accounts.
8. Prepare bank-related requests and compliance requirements.
9. Answer calls, respond to emails, schedule appointments, and organize files.
10. Handle maintenance, mailing, shipping, and purchasing requests.
11. Procure consumables and materials required for local production as needed and maintain expense records.
12. Support with sourcing of consumables.
13. Monitor office supplies and place orders as needed.
14. Arrange and manage business trips, including flights, hotels, and transportation.
15. Provide support and assistance to other team members as needed.

Qualifications

• Proven experience as an Administrative Assistant, Financial Assistant, or similar role.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is preferred.
• Proficiency in MS Office, particularly Excel, and familiarity with OneDrive.
• Familiarity with local regulations and administrative procedures in Abu Dhabi is a plus.
• Strong knowledge of office procedures and basic accounting principles.
• Excellent organizational abilities.
• Ability to multitask effectively.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• English mandatory, Arabic desired.