Project Management Administrative Support

About ADASI

ADASI is the regional leader in autonomous systems and services, dedicated to offering holistic solutions – from the development and production of unmanned systems to joint mission analysis and equipment acquisition. We manufacture, operate, and maintain next-generation autonomous capabilities for air, land, and sea, operating in demanding environments. Headquartered in the UAE, we are committed to advancing the region’s technological edge in defense innovation.

The Role

We are seeking a highly organized and proactive Project Management Administrative Support professional to join our Engineering PMO team. This role provides vital coordination and administrative support across multiple defense-related engineering programs, ensuring seamless documentation, communication, and reporting. As the operational backbone of our project managers, you’ll play a key role in maintaining project efficiency, stakeholder alignment, and compliance with internal and external standards.

Key Responsibilities

Project Support & Coordination

• Assist project managers with project charters, Gantt charts, trackers, and status reports
• Coordinate logistics and materials for design reviews, meetings, and project briefings
• Update schedules and risk logs in coordination with engineering teams
• Follow up on tasks, actions, and stakeholder responses to maintain project momentum
  
  

• Ensure all documentation aligns with internal governance and industry standards
• Maintain configuration-controlled records (e.g., engineering logs, change requests)
• Administer updates on SharePoint, Confluence, and PLM platforms for real-time status
  
  

• Consolidate project data into reports, dashboards, and KPI updates for senior stakeholders
• Coordinate logistics between engineering teams, departments, and external vendors
• Facilitate cross-functional communication to ensure alignment across the value chain
  
  

• Manage calendars, schedules, and logistics for internal and external engagements
• Support preparation of presentations, procurement documents, and executive briefs
• Ensure adherence to EDGE Group documentation and reporting policies
  
  

• Diploma or Bachelor's in Engineering Administration, Project Management, Business Administration, or related field (REQUIRED)
• Certifications in Project Support, Coordination, or Office Administration (PREFERRED)
  
  

• 3–8 years of administrative or coordination experience in a technical or engineering environment
• Prior exposure to aerospace, defense, or complex engineering project settings is highly desirable
• Familiarity with structured PM methodologies (Agile, Waterfall, or Hybrid)
  
  

• MS Office Suite (Excel, PowerPoint, Word, Outlook, MS Project)
• Project tools such as Primavera, Jira, Smartsheet, or Microsoft Project Online
• Document management systems (e.g., SharePoint, Confluence, PLM)
• Working knowledge of technical documents like test plans, engineering specs, and drawings is a plus
  
  

• Exceptional organizational and multitasking skills
• Strong attention to detail and accuracy in documentation
• Excellent verbal and written communication in English
• Professional, reliable, and discreet when handling confidential data
• Agile, adaptable, and thrives in dynamic project environments
• Collaborative mindset with a solution-driven approach