Administration Assistant (225-928)

An Administration Assistant plays a crucial role in ensuring the smooth operation of office tasks and administrative functions. This position involves a variety of clerical and administrative tasks to support management and other team members within the company. The ideal candidate for this role is organized, detail-oriented, and capable of handling multiple tasks at once. They are responsible for providing administrative support to ensure efficient operation of the office, demonstrate excellent communication skills, and possess proficiency in handling office software and tools. This role is essential in assisting with daily office needs and managing the general administrative activities of the company. Successful candidates should have a strong work ethic, professionalism, and the ability to perform tasks autonomously.

Responsibilities

• Perform general office duties such as ordering supplies and managing inventory.
• Coordinate with internal departments to ensure that all administrative tasks are completed efficiently.
• Act as the point of contact for internal and external clients and handle communications.
• Schedule meetings, appointments, and manage calendars for various staff members.
• Maintain an effective filing system for physical and digital documents and records.
• Assist in the preparation of regularly scheduled reports and presentations.
• Provide support in organizing and maintaining office common areas and workspaces.
• Address employee queries regarding office management issues (e.g., stationery, travel arrangements).
• Support the HR department by assisting with recruitment tasks, onboarding, and employee records.
• Assist in the coordination of company events, meetings, and conferences.
• Handle administrative requests and queries from senior managers and executives.
• Ensure confidentiality and professionalism in handling sensitive or confidential company information.

Requirements

• Proven experience as an Administration Assistant or in a relevant administrative role.
• Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a customer-oriented approach.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and as part of a team under minimum supervision.
• Knowledge of office management systems and procedures is highly desirable.
• A high school diploma or equivalent educational qualification is required.