Admin Assistant (225-929)

As an Admin Assistant, you will play a critical role in ensuring the smooth operation of our office. You will be responsible for a variety of administrative tasks that support senior management and contribute to the overall efficiency of the organization. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. We are looking for a proactive individual with strong communication abilities and a professional demeanor, someone who can handle confidential information with discretion and has a knack for anticipating the needs of the executive team. You will be the backbone of our day-to-day operations, providing the support required to keep everything running smoothly.

Responsibilities

• Manage and organize schedules, appointments, and meetings for the executive team.
• Prepare and edit correspondence, reports, and presentations with high accuracy.
• Coordinate with internal and external stakeholders to schedule meetings and events seamlessly.
• Handle incoming and outgoing communications including emails, calls, and packages.
• Maintain and organize company files, ensuring easy retrieval of documents as needed.
• Assist with the preparation and distribution of agendas and meeting minutes.
• Manage office supplies inventory and order supplies as needed to keep stock efficient.
• Support HR functions like schedule interviews and manage onboarding paperwork.
• Compile and verify accuracy of data for monthly management reports and statistics.
• Collaborate with team members to improve administrative processes and procedures.
• Provide logistical support for company events, seminars, and workshops.
• Perform other clerical and administrative support tasks as assigned by management.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Excellent written and verbal communication skills are a must.
• Strong proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
• Exceptional organizational skills with a focus on detail and accuracy.
• Ability to handle confidential information with integrity and professionalism.
• Proactive problem-solving skills and the ability to anticipate needs proactively.
• High school diploma or equivalent; additional qualifications will be a plus.