EEAS Vacancy Budget And Accounting Assistant Local Agent Group II - EU Delegation To The Hashemite Kingdom Of Jordan

Deadline: 18 September 2025 at 16:00 Amman local time.

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through some 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the Hashemite Kingdom of Jordan works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Jordanian government in areas that are part of the EU’s remit.

We offer

Duties

We offer the post of a Budget and Accounting Assistant (Local Agent Group II) in the Delegations FPI Finance and Contracts Cell. The team consists of (initially) 4 people and there are occasional atypical working hours. Under this post, the successful candidate will be working directly with the Programme Officers providing assistance in contracts and grants administration. The successful candidate will also serve as support staff under the supervision and responsibility of the Head of FPI (Middle East and North Africa) Team, and will be assigned the following main tasks and duties:

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Financial Transactions

Ensure compliance of the financial transactions with the regulatory environment (e.g. basic acts, Financial Regulation, implementing rules, internal rules, financing decisions, instructions);

• Ensure the legality, regularity and correctness of agreements, procurement contracts and grant agreements and financial transactions by performing a standard set of checks and control procedures;
• Carry out SUMMA/CRIS transactions related to budget lines managed directly by FPI. Assume responsibility for the accuracy and completeness of data in information systems (e.g. SUMMA, CRIS, OPSYS, PPMT) before granting Financial Initiation visa;
• Implement and monitor internal control principles with respect to financial procedures;
• Assess and ensure the successful completion of the financial circuit for financial transactions in the accounting system;
• Assess and ensure the validity of bank guarantees;
• Participate as secretary in evaluation committees.
  
  

BUDGET, FINANCE, CONTRACTS and ACCOUNTING – Procurement

Provide advice and support on the public procurement procedures as well as procedures for awarding grants and other forms of financing (agreements with UN agencies and other IOs, service contracts, etc.);

• Provide advice and comments on draft agreements/contracts;
• Initiate call for tenders and call for proposals;
• Participate as secretary of evaluation committees;
• Prepare signatories for the awarding and conclusion of contracts;
• Assess tender procedures and procurement files in accordance with the regulatory environment.
  
  

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Financial Tasks

• Assist in the preparation and control of the financial aspects in calls for tenders and calls for proposals;
• Assist with the reporting, planning, budgeting and audit actors as regards required information;
• Manage Functional Mail boxes as assigned;
• Backstop for other staff (initiators) particularly during absences.
  
  

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Support to FPI contracts of the Regional Team and the associated EU Delegations

Provide support and back-up for financial initiation tasks to ensure business continuity.

INFORMATION and DOCUMENT MANAGEMENT - Management of financial information

Manage correspondence on financial issues with external and internal actors within the tasks and topics assigned;

• Oversee all original contracts and corresponding databases;
• Check and ensure the correctness and authenticity of the originals of signed contracts and other original financial documents;
• Ensure the quality and consistency of financial data in the different databases and systems.
  
  

AUDIT, CONTROL and INSPECTION - Audit support and follow-up

• Participate in the risk assessment of contracts to identify cases that require an additional ex-ante control (e.g. supporting documents, on-the-spot control, external audit);
• Cooperate with the operational and audit actors so as to provide additional information needed in the scope of the performed audits;
• Provide comments on draft audit and expenditure verification reports;
• Ensure compliance with the Early Detection and Exclusion System (EDES) procedures;
• Carry out on-the-spot checks and ensure follow up.
  
  

EXTERNAL RELATIONS

• To assist the Head of the FPI Regional Team and/or Head of Delegation in ensuring the liaison with institutional partners on aspects concerning FPI interventions (programmes/projects) and their financial and contractual implications.
  
  

EXTERNAL COMMUNICATION (General)

• Presentation of EU rules and regulations related to finance and contracts.
  
  

The post involves occasional atypical working hours.

The base salary will depend on relevant and verified employment experience, typically starting from 1,940JOD. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurance and an in-house retirement savings plan.

The expected start date will be 1 November 2025.

Minimum Requirements / Eligibility Criteria

• Minimum of secondary education degree (preferably a bachelor’s degree with a major in accounting or finance);
• Minimum of 5 years of experience, including 3 years in tasks directly related to the job (accounting, finance, audit or similar) in an Embassy or international organization;
• Working knowledge (C1) of English and Arabic
• Right to residence and work in the Hashemite Kingdom of Jordan
• Excellent knowledge of computer applications Microsoft Office: Excel, Word.
• Ability to adapt to technological and software innovations.
  
  

Assets / selection criteria (basis for awarding points to select the best applicant)

• Working knowledge in French (written, oral);
• Knowledge of the EEAS and/or EC applications
  
  

How To Apply

Please submit your application, consisting of a cover letter, Europass format CV (the template can be found at http://europass.cedefop.europa.eu/documents/curriculum-vitae) and a declaration on honour regarding the good standing/work rights/medical fitness- which you will find it below- send them via this e-mail address eeasjobs-194@eeas.europa.eu (Reference EUD Jordan / Post 490319 / Budget and accounting Assistant) no later than 14:00 (local time) 18 September 2025.

Only complete applications received on time via e-mail will be considered.

The successful candidate will be subject to a medical check and background check.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on an assessment of the information provided in the cover letter, CV, practical testing and interviews. At least 2 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee but address your questions and comments to the Delegation’s Administration.

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