Administrative Associate (225-827)

An Administrative Associate plays a pivotal role in ensuring the smooth and efficient operations of an organization. Entrusted with a variety of responsibilities, they support the administrative framework which includes managing communications, scheduling meetings, handling documentation, and assisting in project coordination. Often considered the backbone of the administrative team, the Administrative Associate operates at the intersection of various departments and ensures that all daily activities proceed without a hitch. This role requires an individual who is organized, detail-oriented, and possesses strong interpersonal skills to communicate effectively with staff, clients, and external vendors. By supporting management and other staff members, the Administrative Associate contributes significantly to the creation of a productive work environment.

Responsibilities

• Coordinate and schedule internal and external meetings, ensuring timely communication.
• Manage phone calls, emails, and other forms of communication with professionalism.
• Assist in the preparation and distribution of company documents and reports.
• Maintain and update office records, databases, and filing systems as required.
• Perform general office duties such as ordering supplies and maintaining office inventory.
• Facilitate communication between departments to support interdepartmental collaboration.
• Aid in the preparation for meetings by preparing agendas and organizing materials.
• Provide support to management and other staff as needed for various tasks.
• Help coordinate and manage special projects and initiatives as directed by supervisors.
• Act as a point of contact for visitors and handle inquiries appropriately.
• Ensure compliance with company policies and procedures through diligent administration.
• Contribute to process improvement efforts to enhance organizational efficiency.

Requirements

• Bachelor’s degree in business administration or a related field is preferred.
• Proven experience in an administrative role within a corporate setting.
• Excellent organizational and multitasking skills with attention to detail.
• Strong written and verbal communication skills are essential for this role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work independently with minimal supervision and as part of a team.
• Demonstrated ability to maintain confidentiality and exercise discretion.