Accounts Payable Executive (225-821)

An Accounts Payable Executive is a vital member of the finance department, responsible for managing and processing all forms of payment made by a business or organization. This role involves ensuring that invoices are paid accurately and on time, maintaining accurate records of transactions, and working directly with suppliers and other vendors. The Accounts Payable Executive must be detail-oriented, possessing strong analytical skills and a robust understanding of accounting principles. This role is crucial for maintaining the integrity of the company’s financial health through diligent payment processing and careful financial management. It requires a keen eye for detail, excellent organizational skills, and the capacity to process large volumes of data efficiently. The ability to communicate effectively with internal and external stakeholders, as well as proficiency in accounting software, is essential to succeed in this position. A proactive approach to identifying and resolving issues is necessary to continually improve the efficiency of accounts payable processes.

Responsibilities

• Process, verify, and reconcile invoices and payments to maintain financial accuracy.
• Ensure timely payment of invoices by adhering to organizational policies and procedures.
• Maintain organized records of all financial documentation related to payments.
• Collaborate with suppliers and vendors to resolve any invoice discrepancies quickly.
• Prepare and conduct weekly and monthly payment runs for the organization.
• Monitor budget allocations and ensure expenditures remain within prescribed limits.
• Assist in month-end closing procedures to ensure accurate financial reporting.
• Generate periodic reports on accounts payable status for management review.
• Respond to internal and external inquiries regarding financial processes and payments.
• Implement process improvements to enhance the efficiency of the accounts payable function.
• Support audits by providing documentation and insights into payments processed.
• Stay informed about relevant financial regulations and ensure compliance within the organization.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Proven experience in an accounts payable or similar financial role is essential.
• Proficiency in accounting software and Microsoft Office is necessary for daily tasks.
• Strong analytical skills and attention to detail are crucial for this role.
• Excellent organizational skills to manage multiple tasks efficiently and accurately.
• Ability to communicate effectively with both internal and external stakeholders.
• Comprehensive knowledge of accounts payable practices and related financial regulations.