Payroll Coordinator (225-709)

The Payroll Coordinator is an integral part of the human resources team, tasked with managing and overseeing all payroll functions within an organization. This role involves complex tasks such as processing employee wages, ensuring compliance with legal standards, and collaborating with different departments to ensure seamless payroll operations. The Payroll Coordinator must be detail-oriented, analytical, and capable of working under tight deadlines. A deep understanding of payroll systems and a meticulous approach to handling confidential information are crucial. The ability to manage multiple accounts, process tax-related documents, and provide exceptional customer service ensures the organization maintains its fiscal responsibilities and regulatory compliance efficiently. Effective communication skills are also essential as the role frequently interacts with employees and management to resolve payroll issues or answer queries.

Responsibilities

• Process bi-weekly and monthly payroll accurately and timely for all employees.
• Maintain and update employee records, ensuring all information is current and correct.
• Calculate wages, deductions, and tax withholdings accurately for each payroll period.
• Collaborate with HR and finance departments to verify employee status and payroll data.
• Ensure compliance with federal, state, and local payroll tax requirements at all times.
• Resolve discrepancies and payroll-related issues promptly to avoid payment delays.
• Prepare and distribute payroll reports and summaries to management as required.
• Manage employee payroll inquiries by providing information and resolving any issues.
• Monitor payroll expenses and benefits to ensure company policies are consistently followed.
• Stay updated with changing legislation and ensure adjustments in payroll practices as necessary.
• Assist with audits and provide necessary documentation and explanations when needed.
• Maintain confidential information in a secure and organized manner, ensuring privacy is upheld.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• Minimum of 2 years experience in payroll processing or a related position.
• Proficient in using payroll software and Microsoft Office, especially Excel.
• Strong knowledge of federal, state, and local payroll tax laws and regulations.
• Demonstrated ability to manage multiple tasks and meet tight deadlines efficiently.
• Excellent analytical skills with a keen attention to detail and accuracy.
• Exceptional communication skills for effectively managing queries and issues.