Personal Assistant (225-802)

A Personal Assistant (PA) is a highly organized and proactive individual responsible for managing administrative tasks and facilitating smooth communication to support executives and business leaders. They handle a variety of tasks aimed at enhancing the productivity of their employer by effectively managing schedules, travel plans, and correspondence. Personal Assistants are relied upon to ensure that the day-to-day operations run smoothly, allowing the executive to focus on strategic priorities. The role requires excellent multitasking skills and a high level of discretion as PAs often handle sensitive information. Strong communication and problem-solving abilities are crucial for effectively coordinating between different departments and external parties. Personal Assistants are expected to anticipate the needs of their employers and take proactive measures to address them in a timely manner.

Responsibilities

• Manage and organize the executive's daily schedule, ensuring all appointments are efficiently coordinated.
• Arrange both domestic and international travel plans including flights, accommodations, and itineraries.
• Handle all correspondence and communications on behalf of the executive in a professional manner.
• Prepare meeting agendas, take minutes, and follow up on action items as required.
• Assist with personal tasks for the executive, maintaining strict confidentiality at all times.
• Conduct research and compile data to assist with decision-making processes and strategy planning.
• Coordinate events and meetings, ensuring all necessary logistics are arranged seamlessly.
• Liaise with internal departments and external parties to facilitate smooth operational workflows.
• Manage expense reports, budgeting, and financial documentation for review and approval.
• Maintain and update a comprehensive contact list of clients, partners, and stakeholders.
• Implement and maintain office organization systems to ensure an efficient work environment.
• Assist in the preparation of reports, presentations, and briefs as required by the executive.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Exceptional organizational and time management skills are crucial for success.
• Excellent verbal and written communication skills to effectively interact with stakeholders.
• Strong problem-solving abilities with a keen eye for detail and accuracy.
• High-level proficiency in office software including word processors and spreadsheets.
• Ability to work proactively and independently with minimal supervision.
• Discretion and confidentiality are mandatory due to handling sensitive information regularly.