Front Desk cum Admin Executive (225-722)

A Front Desk cum Admin Executive plays a crucial role in maintaining the smooth operation of an organization's front office and administrative functions. This dual role demands excellent organizational skills, strong communication abilities, and the capacity to multitask efficiently. The individual will act as the first point of contact for clients and visitors, representing the company with a polite and professional demeanor. Additionally, the Executive will provide essential administrative support to various departments, ensuring that all office operations run effectively. This position requires someone with a proactive attitude, capable of working independently as well as part of a team, and who can demonstrate exceptional attention to detail.

Responsibilities

• Greet and welcome visitors with a friendly and professional attitude.
• Answer and direct phone calls to the appropriate departments promptly.
• Manage the front desk activities, including maintaining a tidy reception area.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Assist in sorting and distributing incoming mail and couriers to staff members.
• Ensure all administrative tasks are carried out promptly and accurately.
• Maintain and update company contact lists and employee directories regularly.
• Assist HR with recruiting support processes and managing employee records.
• Handle office supply inventory, ordering, and organization efficiently.
• Prepare and compile reports, presentations, and correspondence as needed.
• Coordinate travel arrangements and itineraries for executives and senior management.
• Support the planning and execution of company events and activities effectively.

Requirements

• High school diploma or equivalent is required; a degree is a plus.
• Proven experience as a front desk or administrative personnel preferred.
• Exceptional written and verbal communication skills are essential.
• Proficiency in Microsoft Office Suite and basic office equipment is required.
• Strong organizational skills with a meticulous attention to detail is necessary.
• Ability to multitask and prioritize tasks in a fast-paced environment is critical.
• Positive attitude with a professional appearance and approach are mandatory.