Administrative Assistant (225-727)

The Administrative Assistant is a critical support role within our organization, tasked with managing a diverse set of clerical and administrative duties. This position acts as the backbone for our operations, providing essential support to senior management and ensuring the smooth running of daily activities. The ideal candidate is a master organizer, capable of handling multiple tasks simultaneously with a positive attitude and superior attention to detail. They must possess strong communication skills and the ability to interact effectively with colleagues at all levels of the organization. In addition to being highly efficient, the Administrative Assistant should exhibit professionalism and discretion, especially when managing sensitive information. This role offers a unique opportunity for growth and development within the company.

Responsibilities

• Organize and maintain office files and records for efficient retrieval.
• Manage schedules, appointments, and travel arrangements for executives and staff.
• Coordinate and facilitate meetings, including preparing meeting agendas and materials.
• Answer and direct phone calls, and provide information to callers promptly.
• Respond to emails and written correspondence in a timely manner.
• Handle incoming and outgoing mail, including packages and courier services.
• Assist in the preparation of reports, presentations, and data analysis tasks.
• Monitor office supplies inventory, and place orders when necessary.
• Manage budget tracking, processing invoices, and managing expense reports.
• Support HR functions, including maintaining employee records and scheduling interviews.
• Maintain confidentiality of all sensitive and proprietary information.
• Contribute to a positive work environment and promote strong team dynamics.

Requirements

• High School diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Excellent time management skills and ability to prioritize tasks effectively.
• Strong written and verbal communication skills along with interpersonal abilities.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor with a high level of discretion in handling confidential information.