Admin Assistant (225-909)

An Administrative Assistant plays a crucial role in ensuring that the office runs efficiently and smoothly. This position requires a proactive individual capable of performing a wide range of administrative and office support activities for various departments and executives. An Administrative Assistant is responsible for answering phones, managing correspondence, and maintaining various systems and records. This role requires a high level of organizational skills, the ability to multitask, and excellent communication abilities. The ideal candidate should be detail-oriented and capable of working independently, while also being a team player in promoting the overall efficiency and harmony of the workplace.

Responsibilities

• Manage and organize office documents, files, and records systematically and efficiently.
• Answer, screen, and direct phone calls and handle inquiries professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
• Prepare and distribute meeting agendas, minutes, and related documentation promptly.
• Assist in the preparation and formatting of reports, presentations, and correspondence.
• Order and maintain office supplies inventory, keeping track of stock and placing orders.
• Provide administrative support to ensure efficient operation of the office and departments.
• Communicate effectively with clients, vendors, and visitors, delivering exceptional customer service.
• Handle and process incoming and outgoing mail, faxes, and courier deliveries.
• Assist with human resources tasks such as maintaining employee records and updating databases.
• Monitor office expenses and prepare expense reports for review and approval.
• Ensure office equipment is functioning properly and schedule repairs or maintenance as needed.

Requirements

• High school diploma or equivalent is required; additional qualifications are a plus.
• Proven experience as an administrative assistant or in a related office support role.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills with attention to detail.
• Strong organizational and time management skills to handle multiple tasks efficiently.
• Ability to maintain a high level of confidentiality and exercise discretion.
• Professional demeanor with strong interpersonal and customer service skills.