Accounts Payable Associate (225-803)

The Accounts Payable Associate plays a crucial role within the finance department by managing and processing the company's accounts payable transactions. This position ensures that the company's expenses are accurately recorded and paid in a timely manner to maintain the organization's cash flow and operational efficiency. The Accounts Payable Associate will handle tasks such as verifying invoices, processing payments, resolving discrepancies, and maintaining accurate financial records. This role requires strong attention to detail, organizational skills, and the ability to work collaboratively across departments. The ideal candidate is proactive, efficient, and possesses a thorough understanding of accounting principles.

Responsibilities

• Verify and process all incoming invoices for accuracy and compliance with company policies.
• Ensure timely processing and payment of vendor invoices to maintain good supplier relationships.
• Reconcile accounts payable transactions to ensure data accuracy and integrity in financial records.
• Collaborate with the procurement team to resolve discrepancies in purchase orders and invoices.
• Monitor and manage the accounts payable inbox to respond to vendor inquiries promptly.
• Maintain and update vendor files, including contract and payment information, accurately.
• Assist in month-end closing procedures by preparing necessary reports and reconciliations.
• Ensure compliance with relevant laws and regulations in all payment processes and procedures.
• Review and validate employee expense reports for accuracy and adherence to company policy.
• Assist in the development and implementation of accounts payable process improvements.
• Generate and analyze reports related to accounts payable activities for management review.
• Participate in audits by providing necessary documentation and supporting information as requested.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 2 years of experience in an accounts payable role required.
• Proficiency in accounting software and Microsoft Office Suite, including Excel.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication skills for effective interaction with vendors and team members.
• Familiarity with accounts payable practices and relevant accounting principles.
• High level of integrity and professionalism when handling sensitive financial data.