Events Associate (225-820)

An Events Associate plays a critical role within the event management team, ensuring the successful execution of events from conception through to completion. This position involves a range of responsibilities, including planning, organizing, and managing events to ensure they run smoothly, efficiently, and exceed expectations. The ideal candidate for this role is detail-oriented, creative, and possesses excellent communication and organizational skills. They must be able to thrive under pressure, manage multiple projects simultaneously, and work collaboratively with other team members and stakeholders. Events can vary from corporate meetings, conferences, and trade shows to smaller social gatherings, requiring adaptability to different settings and audiences. Additionally, an Events Associate should be quick at problem-solving, capable of managing logistical challenges, and dedicated to creating memorable experiences for attendees.

Responsibilities

• Assist in the development and implementation of event plans and strategies.
• Coordinate with vendors, suppliers, and venues to ensure all event logistics are met.
• Manage and update event budgets, keeping track of all expenses and receipts.
• Develop and maintain strong relationships with stakeholders to ensure collaborative success.
• Prepare event materials, including agendas, signage, and promotional materials.
• Handle on-site event management, including guest registration and trouble-shooting issues.
• Communicate event details and requirements clearly with team members and vendors.
• Assist in post-event evaluation and reporting to gather insights and feedback.
• Support event marketing efforts through social media and other promotional channels.
• Maintain a high level of customer service to ensure attendee satisfaction and retention.
• Work closely with the event planning team to meet event objectives and goals.
• Ensure compliance with health and safety regulations at event locations.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field.
• Proven experience in event planning or coordination, preferably in a similar role.
• Exceptional organizational and multitasking abilities with keen attention to detail.
• Strong communication and interpersonal skills for effective team collaboration.
• Ability to work flexible hours, including evenings and weekends, as required.
• Proficiency in event management software and Microsoft Office Suite.
• Capability to thrive in a fast-paced environment while remaining composed.