Executive Assistant (225-727)

An Executive Assistant plays a pivotal role in ensuring the smooth and efficient operation of an executive office. This position demands a professional who can handle high-pressure situations and possess great multitasking abilities. The Executive Assistant is responsible for providing support to senior executives by managing their schedules, communications, and special projects. A successful candidate will have excellent organizational skills, a strong ability to prioritize tasks, and outstanding communication skills. The position requires a person who is proactive, flexible, and can work independently to increase the efficiency of the executive's activities. The Executive Assistant acts as an executive’s strategic partner, often making decisions in their absence and handling confidential information with the utmost discretion.

Responsibilities

• Manage and maintain executives’ schedules with professionalism and confidentiality.
• Facilitate communication between executives, employees, and external stakeholders effectively.
• Coordinate meetings, including logistics, materials, and documentation preparation.
• Organize travel arrangements, including transportation, lodging, and itineraries.
• Serve as a liaison to senior management teams and other departments.
• Oversee special projects and initiatives from inception to completion.
• Maintain comprehensive and accurate records and filing systems.
• Screen and direct phone calls, emails, and other correspondence.
• Prepare reports, memos, and presentations for executive review.
• Assist with budget management, including the preparation of financial estimates.
• Handle all administrative functions to support executive-level priorities.
• Aid in the drafting and execution of executive communications.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as an Executive Assistant or similar administrative role.
• Strong proficiency with office software, including Microsoft Office Suite and scheduling tools.
• Excellent organizational skills with a keen attention to detail and accuracy.
• Superior time management skills and the ability to manage multiple tasks simultaneously.
• Exceptional communication skills both written and verbal, with a professional demeanor.
• Discretion and confidentiality when handling sensitive information and issues.
• Demonstrated problem-solving skills and a proactive mindset.
• Ability to work independently with minimal supervision, adaptable to changing priorities.