Receptionist
JLL
United Arab Emirates
8th August 2025
2508-3273-87
Job Description
- Reception/Switchboard
- Sit in the reception to answer the phone
- Maintain professional appearance of reception desk and lobby area.
- Open the reception area and switchboard promptly at designated opening time and secure the switchboard and reception area after closing time.
- Answer and direct all calls in an efficient, accurate, professional and pleasant manner.
- Greet and assist all visitors; maintain company visitor sign in book. Assign appropriate badge per in country guidelines.
- Report all telecommunication and data system problems to the Global IT help desk and office manager immediately.
- Assign temporary sign in phone numbers for CISCO Phones in offices.
- Coordinate visitor transportation requirements, such as calling for a cab
- Assist with vendor inquiries and when instructed direct to work area.
- Prepare and send all outgoing mail.
- Monitoring the meeting rooms calendar and provide solutions when needed.
- Facilities
- Morning tasks to ensure that all meeting rooms are presentable and ready for daily meetings. Including power cords, phones etc.
- Ensure all coffee points are ready for employees to use.
- Ensure printers, photo copier are functional.
- Perform other administrative support duties as required by the local facilities manager
- Provide backup for other facility personnel as needed
- Ensure all equipment is operational; coordinate repairs as required. Meet vendors and escort to do regularly scheduled HVAC, AV, Kitchen ….
- Ensure kitchens and coffee points area is clean and free of debris
- Ensure both installed AV equipment and portable equipment is functional; coordinate repairs as required. Ensure all portable projectors are stored and locked away. Before storing ensure all chords and lamps are intact.
- Coordinate repairs within physical office space such as carpeting, repainting, lighting, per approved repair and replacement plans
- Resolve or coordinate resolution for all facilities requests, such as temperature complaints, electricity short etc.
- Safety & Security
- Responsible for overall office safety & security.
- Understand landlord and or building managers evacuation and testing of alarms process
- Assist in coordinating programs to educate employees on building and general office emergency procedures
- Acting on direction of Physical Security, provide assistance as required.
- Problem solving
- Prioritize conflicting responsibilities and schedules.
- Report problems as required.
- Communicate as required to the necessary parties involved.
- In the event of a facilities emergency provide assistance as directed to achieve timely resolution.
- Communicate closure of an issue to one’s own manager as well as the requester.
Job Details
| Role Level: | Associate | Work Type: | Full-Time |
|---|---|---|---|
| Country: | United Arab Emirates | City: | Dubai |
| Company Website: | https://co.jll/41LJERI | Job Function: | Administrative Support |
| Company Industry/ Sector: |
Real Estate | ||
What We Offer
About the Company
We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. We want the most ambitious clients to work with us, and the most ambitious people to work for us. Join us.
Similar Jobs
Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
Copyright © 2025 TALENTMATE. All rights reserved.
