Receptionist (225-612)

Join our dynamic team as a Receptionist, where you will be the face and voice of our company, providing a warm and professional first impression to our clients and visitors. As the initial point of contact, you will play a vital role in ensuring smooth communication and effective customer service. This position is ideal for someone who enjoys interacting with diverse personalities, is quick to respond to challenging situations, and excels in a fast-paced, collaborative environment. Your organizational skills, attention to detail, and proficiency in administrative tasks will contribute to the overall efficiency of our office operations. If you have a knack for multitasking and thrive in a role that requires both independent work and team collaboration, we encourage you to apply.

Responsibilities

• Greet and welcome visitors, ensuring they feel valued and attended to.
• Manage incoming calls, emails, and mail with professionalism and promptness.
• Coordinate the scheduling of appointments and manage meeting room bookings.
• Maintain a clean, organized reception area and oversee related administrative tasks.
• Assist with clerical tasks such as filing, data entry, and office supply management.
• Handle confidential information with a high level of integrity and discretion.
• Provide support to office staff by managing general inquiries and requests.
• Ensure proper visitor sign-in procedures and maintain accurate visitor records.
• Coordinate with vendors and service providers for office-related needs.
• Assist with event planning and preparation, handling logistics and communication.
• Update and maintain the office contact list and directories regularly.
• Support HR and management with special projects as required.

Requirements

• High school diploma or equivalent; an associate degree is preferred.
• Proven experience in a receptionist or administrative role is advantageous.
• Exceptional verbal and written communication skills are essential.
• Strong organizational and multitasking abilities in a busy environment.
• Proficiency in Microsoft Office Suite and experience with office equipment.
• Ability to maintain professionalism and a positive attitude under pressure.
• Excellent problem-solving skills and the ability to handle challenging situations.
• Flexibility to adapt to changing priorities and juggle multiple tasks efficiently.
• Experience with scheduling and email management software is beneficial.
• Reliable and punctual with a strong commitment to maintaining work continuity.