Purchase Coordinator (225-711)

The role of a Purchase Coordinator is integral to ensuring the smooth operation of an organization’s supply chain. As a Purchase Coordinator, you will focus on managing the procurement process by sourcing, ordering, and buying necessary products, materials, and services needed for the company. This position is crucial in ensuring that the company has the right amount of stock at the right time, minimizing both excess and shortages. You will also rely on your analytical skills to evaluate suppliers, negotiate contracts, and ensure that purchases comply with company policies. An effective Purchase Coordinator adapts to changes, communicates effectively across departments, and fosters strong relationships with suppliers to procure quality goods at competitive prices. Your attention to detail and ability to analyze market trends will be key in generating cost savings and ensuring the efficient use of company resources.

Responsibilities

• Coordinate with internal departments to define procurement needs and specifications.
• Source and evaluate potential suppliers and vendors for quality and reliability.
• Negotiate pricing, terms, and conditions with suppliers to ensure optimal deals.
• Prepare and process purchase orders and documents in accordance with company policies.
• Monitor inventory levels regularly to manage stock levels and avoid disruptions.
• Resolve issues related to delivery discrepancies, shortages, and quality control.
• Maintain accurate records of purchases, pricing, and other important data.
• Track and report key functional metrics to improve procurement standards.
• Develop strategies for cost savings and process improvements in procurement activities.
• Ensure compliance with purchasing policies, procedures, and ethical standards.
• Build and maintain strong working relationships with suppliers and stakeholders.
• Participate in regular meetings to discuss and manage procurement priorities.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Minimum of 2 years' experience in a purchasing or procurement role.
• Strong negotiation skills and the ability to forge strong supplier relationships.
• Proficiency in purchasing software and excellent Excel skills are essential.
• Excellent communication skills with an ability to clearly articulate needs and decisions.
• Strong analytical skills coupled with attention to detail and accuracy.
• Proven ability to manage multiple priorities and work under pressure.