Personal Assistant (225-625)

A Personal Assistant (PA) plays a crucial and dynamic role in ensuring the smooth operation of executives’ day-to-day activities by efficiently managing their schedules and correspondence. The position is integral for high-level professionals, providing critical administrative support that allows them to focus on strategic tasks and decision-making. As a PA, you will be the key liaison for internal and external communication, coordinating various professional and personal arrangements. The role demands strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. You will be expected to be proactive, able to anticipate needs, and deliver solutions-oriented assistance rapidly. The ideal candidate thrives in a fast-paced environment, is adaptable to change, and is comfortable working independently as well as part of a team.

Responsibilities

• Efficiently manage executive schedules, including meetings, appointments, and travel arrangements.
• Serve as the main point of contact between executives and internal or external stakeholders.
• Coordinate and prepare meeting materials, agendas, and follow-up tasks diligently.
• Handle confidential documents and communications securely, maintaining complete discretion.
• Assist with the preparation and editing of reports, presentations, and correspondence.
• Conduct research to aid in the preparation for meetings and business decisions.
• Organize and maintain the executive's filing and database systems to ensure efficiency.
• Screen and respond to phone calls, emails, and other forms of communication promptly.
• Manage and oversee special projects as directed by the executive, ensuring timely completion.
• Liaise with internal departments and external contacts to meet the executive’s objectives.
• Provide personal assistance in organizing personal affairs to support work-life balance.
• Arrange social events or off-site meetings as required by the executive or organization.

Requirements

• Proven experience as a Personal Assistant or similar administrative support role.
• Exceptional organizational and time management skills necessary for effective support.
• Strong communication skills, both verbal and written, for clear information exchange.
• Discretion and trustworthiness to handle confidential information responsibly.
• Proficiency in MS Office Suite and familiarity with modern office technologies.
• Ability to multitask effectively and prioritize workload under pressure.
• Flexible availability to accommodate the varied scheduling needs of executives.