Office Services Assistant (225-1002)

An Office Services Assistant plays a crucial role in ensuring the smooth operation of office functions. This position is typically responsible for managing administrative tasks and providing support to the office staff. An Office Services Assistant may handle a wide variety of duties, which can include managing mail distribution, maintaining office supplies, assisting with meeting preparations, and performing clerical duties. They ensure that the office environment remains organized, efficient, and operational. This role often serves as the backbone of the office, supporting other staff members and enhancing work productivity. A successful candidate should be highly organized, efficient, and capable of working independently, as well as part of a team. By providing essential office support, the Office Services Assistant contributes to the overall effectiveness and productivity of the company.

Responsibilities

• Manage and distribute incoming and outgoing mail within the office efficiently.
• Coordinate and organize office supplies to ensure adequate inventory at all times.
• Assist with meeting preparations, including setting up conference rooms and equipment.
• Perform clerical tasks such as filing, photocopying, and scanning documents as required.
• Support office staff by undertaking various administrative duties when needed.
• Greet and assist visitors, ensuring a positive and professional experience in the office.
• Coordinate office maintenance and repairs by liaising with relevant service providers.
• Ensure that the office environment remains clean, organized, and conducive to productivity.
• Handle incoming phone calls and direct them to the appropriate personnel as needed.
• Assist in organizing company events, training sessions, and other office activities.
• Maintain updated records and documentation for easy retrieval and management.
• Contribute to team efforts by accomplishing related tasks and contributing ideas.

Requirements

• High school diploma or equivalent; additional certification is a plus.
• Proven experience in an administrative or office support role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with strong attention to detail.
• Strong verbal and written communication skills for effective interaction.
• Ability to work independently and collaboratively within a team environment.
• Friendly demeanor and professional attitude when dealing with office visitors.