Facilities Coordinator

Job Description

As a Facilities Coordinator, you will play a pivotal role in ensuring that the workplace remains a well-maintained, productive, and safe environment for all employees. Your responsibilities will encompass a variety of tasks aimed at optimizing the day-to-day operations within the facility. You'll manage everything from coordinating maintenance and repairs, to ensuring compliance with health and safety standards. This role requires a resourceful and organized individual who can handle multiple tasks efficiently and is keen on problem-solving. Furthermore, you will act as a key point of contact for contractors, vendors, and internal teams, facilitating communication and smooth operational workflows. With your eye for detail and knack for identifying facility improvement opportunities, you will contribute to creating a workplace that enhances employee satisfaction and productivity.

Responsibilities

• Coordinate and schedule routine maintenance tasks to ensure operational efficiency.
• Manage relationships with vendors and service providers to guarantee quality services.
• Conduct regular inspections of facilities to identify repair or maintenance needs promptly.
• Develop and implement protocols to ensure compliance with health and safety standards.
• Manage and oversee office equipment inventory, ensuring all items are well-maintained.
• Assist in planning and executing relocations or alterations of workspaces efficiently.
• Collaborate with security personnel to maintain a safe working environment at all times.
• Maintain documentation and records related to facilities management for accuracy and compliance.
• Respond to facility-related inquiries and service requests from staff in a timely manner.
• Allocate and manage office space to maximize employee productivity and workflow.
• Coordinate emergency evacuation plans and ensure personnel are well-trained for emergencies.
• Evaluate facility usage and recommend improvements to management for future planning.

Requirements

• Proven experience as a Facilities Coordinator or similar role within hospitality services.
• Strong knowledge of facilities management operations and best practices.
• Excellent organizational skills with a keen eye for detail and accuracy.
• Proficient in using Microsoft Office Suite and facilities management software applications.
• Ability to multitask, prioritize assignments, and maintain composure under pressure.
• Solid understanding of health and safety regulations and compliance standards.
• Strong communication and interpersonal skills to interact effectively with diverse personnel.

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