Executive Assistant
Tafaseel Group Holding
United Arab Emirates
25th May 2025
2505-2384-19
Job Description
We are seeking a highly organized and proactive Executive Assistant for our Group CEO & Managing Partner. The ideal candidate will manage a range of administrative tasks, ensuring smooth day-to-day operations. This role requires exceptional time management skills, discretion, and the ability to work independently.
Key Responsibilities:
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Manage information flow in a timely and accurate manner.
- Organize and maintain the CEO’s calendar, scheduling meetings and appointments.
- Arrange travel plans, accommodations, and itineraries.
- Track daily expenses and prepare financial reports (weekly, monthly, quarterly).
- Draft and format internal and external communications, including memos, emails, presentations, and reports.
- Take minutes during meetings and ensure follow-ups on action points.
- Screen and direct phone calls, emails, and correspondence.
- Maintain an organized filing system for confidential documents.
- Bilingual proficiency in English & Arabic (verbal and written).
- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills with attention to detail.
- Familiarity with office equipment and digital tools (e.g., e-calendars, scanners, and cloud storage).
- High level of professionalism, discretion, and confidentiality.
Job Details
| Role Level: | Mid-Level | Work Type: | Full-Time |
|---|---|---|---|
| Country: | United Arab Emirates | City: | Dubai |
| Company Website: | http://www.tafaseel.ae | Job Function: | Administrative Support |
| Company Industry/ Sector: |
Outsourcing and Offshoring Consulting | ||
What We Offer
About the Company
Tafaseel BPO, a subsidiary of Tafaseel Group Holding, is a multi-award-winning leader in the Middle East's BPO sector. We employ over 2,000 professionals from 30 nationalities, offering services in 20 languages. With strategically positioned sites across the UAE, KSA, Bahrain, and Egypt and continuously expanding our footprint each quarter we deliver a comprehensive suite of 14 business process outsourcing services. Our expertise ranges from contact center outsourcing and human resources outsourcing to digital transformation, IT outsourcing, knowledge process outsourcing, and other specialized services. Leveraging our skilled workforce, rigorous processes, advanced technology, and state-of-the-art facilities, we proudly serve Fortune 500 companies, government entities, startups, and SMEs across 12 diverse industries.
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