Executive Assistant - Corporate Office

The Executive Assistant - Corporate Office provides high-level administrative support to senior executives, ensuring efficient operation of the corporate office. This role involves managing calendars, coordinating meetings, preparing documents, and acting as a liaison between internal and external stakeholders. The ideal candidate is proactive, highly organized, discreet, and possesses excellent communication and multitasking abilities.

Responsibilities:

• Manage complex calendars and schedule meetings, appointments, and travel.

• Prepare reports, presentations, and correspondence on behalf of executives.

• Coordinate internal and external communications and ensure timely follow-ups.

• Organize and support executive meetings, including minutes and action tracking.

• Serve as a point of contact for high-level stakeholders and visitors.

• Handle confidential documents and maintain data security and integrity.

• Manage office supplies, expense reporting, and executive support logistics.

• Assist with planning corporate events, conferences, and team engagements.

• Monitor task deadlines and help executives prioritize daily activities.

• Conduct research and prepare briefing materials as needed.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or related field.

• Minimum of 5 years’ experience in a similar executive support role.

• Proven ability to handle sensitive and confidential information with discretion.

• Excellent verbal and written communication skills.

• Strong organizational and time management capabilities.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• High level of professionalism and interpersonal skills.

• Ability to multitask and adapt in a fast-paced corporate environment.

• Experience supporting C-suite executives is highly preferred.

• Bilingual proficiency (English and Arabic) is an advantage.