Executive Assistant (225-711)

An Executive Assistant plays a crucial role in supporting high-level executives and ensuring the smooth operation of the executive office. This position requires an individual who possesses outstanding organizational, communication, and multitasking abilities. As an Executive Assistant, you will be the primary point of contact for all internal and external communications with the executive office, necessitating a high level of discretion and professionalism. You will manage the executive's calendar, coordinate meetings, handle correspondence, and assist with various administrative tasks. This role demands a proactive attitude, attention to detail, and the ability to efficiently manage multiple priorities. The ideal candidate will be experienced in managing executive-level tasks and be capable of maintaining a fast-paced work environment.

Responsibilities

• Manage and maintain the executive's calendar and schedule appointments efficiently.
• Coordinate and arrange travel plans, itineraries, and accommodations for the executive.
• Prepare and edit reports, presentations, and correspondence for the executive.
• Serve as the primary point of contact for internal and external stakeholders.
• Conduct research and gather information to assist in decision-making processes.
• Organize and prioritize incoming communications, ensuring timely responses.
• Assist in organizing company events and executive-level meetings.
• Track and manage expense reports, budgets, and financial documents.
• Handle confidential information with discretion, maintaining executive privacy.
• Perform general administrative duties such as filing, copying, and data entry.
• Liaise with other departments to ensure strategic alignment and support.
• Implement and improve office procedures to enhance overall efficiency.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• A minimum of 3 years of experience as an Executive Assistant.
• Exceptional organizational and time-management skills are essential.
• Strong interpersonal and communication skills, both written and verbal.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to work independently with minimal supervision and take initiative.
• Demonstrated ability to handle confidential information with utmost integrity.