Events Planning Manager (225-709)

An Events Planning Manager plays a pivotal role in organizing, coordinating, and executing a variety of events ranging from corporate gatherings to weddings and large-scale conventions. This role demands a keen eye for detail, exceptional organizational skills, and the ability to manage multiple tasks simultaneously. The Events Planning Manager is responsible for ensuring that every event meets or exceeds client expectations, all while adhering to the allotted budget and timelines. This position requires creativity in designing and implementing event concepts, as well as strong leadership abilities to guide a team of planners and vendors effectively. The ideal candidate should be adept at problem-solving, communication, and negotiation to ensure the seamless execution of events. An Events Planning Manager must be flexible and adaptable to changing circumstances and client requests. The work environment can be fast-paced, requiring calmness under pressure to deliver memorable and successful events.

Responsibilities

• Develop comprehensive event plans that align with client specifications and budgets.
• Coordinate with vendors, suppliers, and venue management to ensure seamless event execution.
• Lead and manage a team of event staff to ensure all roles are fulfilled efficiently.
• Conduct pre-event meetings with clients to discuss event details and objectives.
• Oversee the setup, execution, and dismantling of events to ensure all operations run smoothly.
• Monitor event activities to ensure compliance with applicable regulations and standards.
• Manage event budgets, negotiate contracts, and ensure cost-effectiveness in all transactions.
• Collect and analyze feedback from clients and attendees to identify areas for improvement.
• Create event marketing strategies to promote events and increase attendance.
• Resolve any issues or conflicts that arise during the planning and execution of events.
• Maintain strong relationships with clients to encourage repeat business and referrals.
• Prepare detailed post-event reports to evaluate event outcomes and success.

Requirements

• Bachelor’s degree in Event Management, Hospitality, Business, or a related field.
• Proven experience of at least three years in event planning and management.
• Strong organizational skills with the ability to multitask effectively in a high-pressure environment.
• Excellent interpersonal and communication skills for successful client and vendor interactions.
• Proficiency in event management software and tools, such as Eventbrite or Cvent.
• Strong problem-solving skills and ability to make quick decisions during events.
• Flexibility to work irregular hours, including evenings and weekends as required.