Events Coordinator (225-707)

An Events Coordinator plays a pivotal role in creating memorable experiences and ensuring the smooth execution of events from conception to completion. This professional is responsible for managing and coordinating all aspects of an event, ensuring both the client and attendees are satisfied. This involves a keen eye for detail, superior organizational skills, and the ability to handle logistics efficiently. From corporate gatherings to social celebrations, an Events Coordinator is involved in planning themes, coordinating with vendors, managing budgets, and executing the event day operations. Success in this role requires excellent communication skills, the ability to work under pressure, and a flair for creativity to ensure each event leaves a lasting impression.

Responsibilities

• Coordinate and oversee all aspects of event planning and execution.
• Liaise with clients to understand their event requirements and objectives.
• Develop event concepts and themes alongside the creative team.
• Source and negotiate contracts with vendors, suppliers, and venues.
• Manage the logistical elements of events, including transport and accommodation.
• Create detailed event proposals and contracts for client approval.
• Prepare and manage budgets, ensuring events remain within financial constraints.
• Supervise event staff and volunteers, detailing their duties and responsibilities.
• Coordinate with marketing teams to promote events effectively.
• Oversee event setup, breakdown, and operations on the day of the event.
• Conduct post-event evaluations to improve future event planning and execution.
• Maintain compliance with legal, health, and safety regulations during events.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field preferred.
• Proven experience in event coordination or a similar role is essential.
• Strong project management skills and the ability to multitask efficiently.
• Exceptional communication and interpersonal skills are crucial for this role.
• Demonstrated ability to manage budgets and negotiate contracts efficiently.
• Capability to work under pressure and meet tight deadlines successfully.
• Willingness to travel and work flexible hours, including weekends and evenings.