Assistant Facilities Manager

Job Description: Assistant Facilities Manager

Position Overview

The Assistant Facilities Manager will support the Facilities Manager in overseeing the maintenance and operations of the organization’s properties. The role involves assisting in preventive and corrective maintenance, coordinating with vendors and contractors, supervising day-to-day facilities operations, and ensuring compliance with safety and quality standards. This position is designed for a proactive and detail-oriented professional who can support in managing diverse facility requirements while ensuring smooth operations.

Key Responsibilities

• Assist the Facilities Manager in planning and executing preventive, corrective, routine, and emergency maintenance across facilities, including civil, MEP, HVAC, plumbing, firefighting, and swimming pool systems.
• Support in scheduling and coordinating maintenance and repair activities for equipment and systems such as chillers, HVAC, electrical, plumbing, fire detection, and building security systems.
• Conduct regular inspections of properties to identify maintenance issues and escalate for corrective action.
• Monitor Annual Maintenance Contracts (AMCs) and liaise with subcontractors to ensure services are delivered as per agreed standards and SLAs.
• Assist in preparing RFQs and quotations for external vendors and service providers.
• Maintain records of maintenance requests, track completion timelines, and ensure compliance with SLAs.
• Coordinate with internal stakeholders and departments on operational and maintenance issues.
• Support the supervision of the facilities team, ensuring assigned tasks are completed efficiently and safely.
• Assist with facility modifications, relocations, and space planning projects (e.g., office reconfiguration, furniture installation).
• Contribute to HSE compliance and audits, ensuring safe work practices across sites.
• Provide administrative and technical support in property maintenance documentation, reporting, and compliance.

Qualifications & Experience

• Bachelor’s degree or Diploma in Civil/Mechanical/Electrical Engineering or a related field.
• Minimum 3–5 years of experience in facilities or maintenance supervision, preferably within the UAE.
• Knowledge of HVAC, plumbing, electrical, and civil maintenance.
• Familiarity with vendor management, AMCs, and contract handling.
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and reporting skills.
• Good written and verbal communication skills in English (knowledge of Hindi is an advantage).
• UAE driving license preferred.
• Working knowledge in CAFM System & BMS System is an advantage.

Key Competencies

• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Problem-solving skills with attention to detail.
• Good interpersonal skills for effective communication with contractors, vendors, and internal teams.
• Commitment to safety, compliance, and operational excellence.

Interested candidates can apply on our website:

http://www.fortes.co/Careers