Area Portfolio Incharge

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.

Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.

Job Purpose

Create, direct and manage all aspects of property management services and functions in order to enhance income and value.

Job Responsibilities

• Achieve leasing and sales targets across the entire portfolio
• Create new revenue opportunities through leasing of plots and building facades / rooftops etc. for signage, telecom, construction, car parking and any other businesses - subject to availability and approval
• Provide business and management reports / information in a timely manner
• Conduct market research and provide intelligence on a regular basis
• Ensure compliance with the internal and external (RERA, DM and DED, and /or other Emirate equivalents) approved policies, rules and regulations to protect company and customer’s interest
• Lease and Property Manage the portfolio to achieve targeted occupancy and income
• Prepare asset plan in accordance with the objectives and senior management directives
• Oversee execution of appropriate facilities management services and regimes for required physical maintenance and operations of assets
• Manage handing over and taking back procedures and ensure quick turnaround of vacant units
• Enforce tenants covenants including occupancy policies and procedures by containing violations and deal with eviction
• Acquisition of property / units taking into account the group company requirement and budget
• Ensure timely feedback to the Group companies for lease renewals
• Keep up to date records of all CRE leases
• Actively assess and find solutions for current and future CRE requirements
• Create an annual asset plan per property in accordance with the objectives and senior management directives including the setting and achieving of Key Performance Indicators
• Monitor implementation of SOPs and policy across the board
• Utilize appropriate property management systems and process other business infrastructure for effective management
• Manage handing over and taking back procedures and ensure quick turnaround of vacant units
• Enforce tenants covenants including occupancy policies and procedures by containing violations and deal with evictions
• Ensure maintenance of accurate records of the property and the management activities
• Provide clear and timely property specific operation and management reports to senior management
• Roll out best practice property management within the designated area
• Oversee execution of appropriate facilities management services and regimes for required physical maintenance and operations of assets, including planned maintenance and lifecycle planning
• Provide feedback to FM to ensure that contractors perform to set KPIs
• Ensure that the property/s complies with all statutory regulations. All relevant tests and inspections are carried out in accordance with the regulations and records maintained accordingly
• Ensure that the Landlord’s obligations and covenants are met in respect of the properties
• Oversee the implementation of effective energy savings programs
• Oversee all minor / major maintenance and renovations works, ensuring all safety standards are met
• Manage receivables and payables
• Implement cost optimization measures
• Maintain and record effective communications with the occupiers and stakeholders
• Conduct tenant satisfaction survey including exit interview
  
  

• Bachelor or equivalent in Real Estate or associated field
  
  

• More than 3 years in Property Management and Leasing managing similar portfolio
  
  

• Competent in Microsoft Office Software
• Competent in Property Management technology systems and software
• High level of proficiency in English (spoken and written) / Arabic is an advantage
• Problem Solving, Judgment, Planning and Organization, Coordinating, Leadership, Initiative, Management Expertise, Persuasiveness, Integrity