Area Portfolio Incharge

Job Purpose

Create, direct and manage all aspects of property management services and functions in order to enhance income and value.

• Achieve leasing and sales targets across the entire portfolio
• Create new revenue opportunities through leasing of plots and building facades / rooftops etc. for signage, telecom, construction, car parking and any other businesses - subject to availability and approval
• Provide business and management reports / information in a timely manner
• Conduct market research and provide intelligence on a regular basis
• Ensure compliance with the internal and external (RERA, DM and DED, and /or other Emirate equivalents) approved policies, rules and regulations to protect company and customer’s interest
• Lease and Property Manage the portfolio to achieve targeted occupancy and income
• Prepare asset plan in accordance with the objectives and senior management directives
• Oversee execution of appropriate facilities management services and regimes for required physical maintenance and operations of assets
• Manage handing over and taking back procedures and ensure quick turnaround of vacant units
• Enforce tenants covenants including occupancy policies and procedures by containing violations and deal with eviction
• Acquisition of property / units taking into account the group company requirement and budget
• Ensure timely feedback to the Group companies for lease renewals
• Keep up to date records of all CRE leases
• Actively assess and find solutions for current and future CRE requirements
• Create an annual asset plan per property in accordance with the objectives and senior management directives including the setting and achieving of Key Performance Indicators
• Monitor implementation of SOPs and policy across the board
• Utilize appropriate property management systems and process other business infrastructure for effective management
• Manage handing over and taking back procedures and ensure quick turnaround of vacant units
• Enforce tenants covenants including occupancy policies and procedures by containing violations and deal with evictions
• Ensure maintenance of accurate records of the property and the management activities
• Provide clear and timely property specific operation and management reports to senior management
• Roll out best practice property management within the designated area
• Oversee execution of appropriate facilities management services and regimes for required physical maintenance and operations of assets, including planned maintenance and lifecycle planning
• Provide feedback to FM to ensure that contractors perform to set KPIs
• Ensure that the property/s complies with all statutory regulations. All relevant tests and inspections are carried out in accordance with the regulations and records maintained accordingly
• Ensure that the Landlord’s obligations and covenants are met in respect of the properties
• Oversee the implementation of effective energy savings programs
• Oversee all minor / major maintenance and renovations works, ensuring all safety standards are met
• Manage receivables and payables
• Implement cost optimization measures
• Maintain and record effective communications with the occupiers and stakeholders
• Conduct tenant satisfaction survey including exit interview

Qualifications

• Bachelor or equivalent in Real Estate or associated field

Experience

• More than 3 years in Property Management and Leasing managing similar portfolio

Knowledge & Skills

• Competent in Microsoft Office Software
• Competent in Property Management technology systems and software
• High level of proficiency in English (spoken and written) / Arabic is an advantage
• Problem Solving, Judgment, Planning and Organization, Coordinating, Leadership, Initiative, Management Expertise, Persuasiveness, Integrity