Administrative Officer (225-708)

An Administrative Officer plays a crucial role in ensuring the smooth and efficient operation of an organization. Tasked with overseeing various administrative functions, the Administrative Officer is pivotal in managing office resources, supporting staff, and enhancing overall workplace productivity. The role demands a proactive, organized, and flexible individual with refined skills in communication and problem-solving. Administrative Officers often act as the central point of contact within an office setting, liaising between departments, handling inquiries, and supporting management with documentation and clerical tasks. The ideal candidate for this position should excel in time management and should be adept at using office technologies and software. The position offers a dynamic work environment where multitasking and quick decision-making are essential for success, presenting numerous opportunities for professional growth and development.

Responsibilities

• Manage and coordinate office operations to ensure organizational efficiency and effectiveness.
• Support management by preparing documentation, presentations, and correspondence as necessary.
• Maintain office supply inventory and coordinate with vendors to ensure timely ordering and delivery.
• Act as the first point of contact for external inquiries and facilitate communication between departments.
• Organize and schedule meetings, including booking venues and sending out invitations.
• Ensure office equipment is well-maintained and arrange for repairs when needed.
• Monitor and manage internal communication systems to ensure seamless information flow.
• Assist in maintaining records, databases, and document filing systems for easy retrieval.
• Oversee the onboarding process for new employees, including orientation and administrative setup.
• Implement and monitor office policies as well as procedures to improve efficiency.
• Collaborate with team members to support special projects and organizational initiatives.
• Provide administrative support during internal and external audits as required.

Requirements

• Proven experience as an administrative officer or in a related role within an office setting.
• Exceptional organizational skills with the ability to manage multiple tasks efficiently.
• Strong communication skills, both verbal and written, are essential for this role.
• Proficient with common office software such as MS Office Suite and scheduling tools.
• Ability to act independently and make informed decisions with minimal supervision.
• High level of professionalism and discretion when handling confidential information.
• Strong attention to detail with excellent problem-solving abilities and strategic thinking.