Administrative Coordinator (225-913)

The role of an Administrative Coordinator is essential in ensuring the smooth and efficient operation of an organization. This position acts as the central point for the administration team, coordinating between various departments and ensuring that day-to-day administrative tasks are executed efficiently. The Administrative Coordinator is responsible for handling a variety of tasks such as scheduling meetings, managing files, solving administrative problems, and ensuring compliance with company regulations. This role requires someone with exceptional organizational skills, the ability to multitask and strong communication abilities. By serving as the nexus of communication and operational procedures, the Administrative Coordinator plays a crucial role in maintaining the productivity and effectiveness of the office environment.

Responsibilities

• Coordinate and schedule meetings, ensuring all logistical needs are met efficiently.
• Manage and organize office files, electronic records, and databases securely and accurately.
• Serve as a point of contact for internal and external client communications.
• Prepare and disseminate crucial information, reports, and presentations as needed.
• Oversee and order office supplies, ensuring optimal inventory levels are maintained at all times.
• Assist in the preparation and processing of administrative documents and forms.
• Resolve administrative discrepancies and handle queries to ensure smooth office operations.
• Assist with event planning and other administrative duties as requested by management.
• Ensure compliance with company policies, standards, and regulations in daily operations.
• Collaborate with various departments to facilitate interdepartmental communication and projects.
• Support financial operations by processing invoices and claims in a timely manner.
• Assist in the recruitment process by managing job postings and scheduling interviews.

Requirements

• Bachelor’s degree in Business, Administration, or a related field is preferred.
• Proven experience in an administrative role, preferably as a coordinator, is essential.
• Exceptional organizational skills and the ability to multitask effectively in fast-paced environments.
• Strong written and verbal communication skills are required for effective collaboration.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Detail-oriented with strong problem-solving abilities to address administrative challenges.
• Ability to maintain confidentiality and handle sensitive information with discretion.