Administrative Coordinator (225-708)

An Administrative Coordinator plays a crucial role in ensuring the smooth operation of an organization's administrative tasks. This position is ideal for someone who is organized, detail-oriented, and has excellent communication skills. The Administrative Coordinator is responsible for coordinating and managing various administrative activities and operations within an organization, including supporting executives, managing office supplies, and liaising between departments. They ensure that all administrative functions are carried out in an efficient and timely manner. The Administrative Coordinator must be able to work independently as well as part of a team and must be adept at handling multiple tasks simultaneously. They are vital in supporting the organization’s goals and effective functioning by ensuring that administrative tasks are executed seamlessly.

Responsibilities

• Coordinate and oversee daily office operations to enhance efficiency and productivity.
• Manage and maintain executives’ schedules, including meetings, appointments, and travel arrangements.
• Prepare, compile, and file documents for internal documentation and record-keeping.
• Serve as a liaison between different departments to streamline communication and collaboration.
• Order, manage, and distribute office supplies and equipment as needed.
• Draft, edit, and format reports, presentations, and other written communication.
• Assist with onboarding processes and maintain personnel records for new employees.
• Ensure compliance with company policies and legal regulations on all administrative tasks.
• Organize and facilitate company events, meetings, and conferences logistics.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Support the management in budget planning and tracking for administrative expenditures.
• Maintain and update office administrative systems to improve efficiency and productivity.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Proven experience as an Administrative Coordinator or equivalent administrative role.
• Exceptional organizational and time-management skills with attention to detail.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills to interact effectively with staff and management.
• Ability to handle multiple projects simultaneously and work under tight deadlines.
• Knowledge of office management systems and procedures is highly desirable.