Administrative Coordinator (225-621)

An Administrative Coordinator plays a crucial role in ensuring the smooth operation of an organization. This individual is responsible for coordinating various administrative tasks to support the team and organizational goals. The role demands effective communication, exceptional organizational skills, and the ability to multitask efficiently in a dynamic work environment. As an Administrative Coordinator, you will work closely with different departments and external stakeholders, providing support in schedules, correspondence, reporting, and event planning. You are expected to maintain a high level of professionalism and confidentiality in handling sensitive information. Your contributions will be vital in streamlining operations and enhancing productivity across the organization, ultimately contributing to its success.

Responsibilities

• Coordinate and manage daily administrative tasks ensuring organizational efficiency.
• Serve as the contact point for internal and external communications and inquiries.
• Organize and schedule meetings, appointments, and events for departmental needs.
• Manage correspondence by drafting, reviewing, and distributing letters and emails.
• Prepare reports, presentations, and data summaries required by management.
• Oversee office supplies inventory and place orders to meet office demands.
• Support the human resources department with recruitment and onboarding activities.
• Assist in budget preparation and expense tracking for administrative operations.
• Coordinate travel arrangements and itineraries for staff and executive members.
• Ensure compliance with organizational policies and procedures in all tasks.
• Implement effective record-keeping systems and digital document management.
• Provide general support to visitors and manage office maintenance requests.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as an Administrative Coordinator or in administrative roles.
• Excellent verbal and written communication skills are essential.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational and multi-tasking abilities in a fast-paced environment.
• Attention to detail and problem-solving skills are critically important.
• Ability to maintain confidentiality and handle sensitive information appropriately.