Administrative Associate

The Administrative Associate plays a key role in ensuring smooth daily operations by providing comprehensive administrative support across departments. This position handles scheduling, document management, communication flow, and general office coordination. Ideal candidates are detail-oriented, highly organized, and capable of multitasking in fast-paced environments while maintaining professionalism and confidentiality.

Responsibilities:

• Provide administrative support to managers and staff, including scheduling and correspondence.

• Organize and maintain digital and physical filing systems.

• Prepare reports, presentations, and meeting agendas as required.

• Answer and direct incoming calls and emails to appropriate departments.

• Assist with event planning, meeting coordination, and logistics.

• Manage office supplies and liaise with vendors for procurement.

• Process invoices, reimbursements, and basic bookkeeping tasks.

• Handle confidential documents with discretion and security.

• Support HR and finance teams with data entry and administrative functions.

• Ensure office operations run smoothly and efficiently.

Requirements:

• Bachelor’s degree in Business Administration or related field.

• 2–4 years of experience in an administrative or office support role.

• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills.

• Ability to manage multiple tasks and prioritize effectively.

• Strong organizational and problem-solving skills.

• Professional demeanor and customer service orientation.

• Familiarity with office equipment and administrative procedures.

• Attention to detail and high level of accuracy.

• Ability to work independently and as part of a team.